Catering Invoice Generator

Create professional catering invoices in minutes. Add your business details, itemize menu selections, calculate totals automatically, and print or save your invoices. Perfect for catering businesses, event planners, and food service professionals.

New to Invoice Creation?

Click the button to load a complete sample invoice with realistic catering data. This helps you see how all fields work together and gives you a template to customize for your own business.

Your Business Information

Business Name:

Address:

Phone:

Email:

Client Information

Client Name:

Client Address:

Phone:

Email:

Event Details

Event Date:

Event Time:

Event Location:

Number of Guests:

Event Type:

Invoice Details

Invoice Number:

Invoice Date:

Due Date:

Tax Rate (%):

Menu Items & Services

Description	Quantity	Unit Price	Total
		$	$0.00

Notes & Terms

Catering Invoice Best Practices

Itemize Everything

Break down costs by appetizers, main courses, desserts, beverages, and service fees. Transparency builds trust with clients.

Clear Payment Terms

Specify deposit requirements, payment deadlines, and accepted payment methods. Most caterers require 50% deposit upfront.

Include Event Details

Document the event date, time, location, and guest count. This helps avoid misunderstandings and serves as a contract reference.

How to Create Professional Catering Invoices

A well-designed invoice is essential for any catering business. It not only ensures you get paid promptly but also reflects your professionalism and attention to detail. Our free catering invoice generator helps you create polished, itemized invoices that include all the information your clients need.

What to Include in a Catering Invoice

Business Information: Your company name, address, phone, and email
Client Details: Who to bill and their contact information
Event Specifics: Date, time, location, and guest count
Itemized Menu: Each food item, quantity, and price
Service Charges: Staff, setup, cleanup, equipment rental
Tax Calculations: Applicable sales tax clearly shown
Payment Terms: Due date and accepted payment methods

Common Catering Pricing Models

Pricing Model	Best For	Typical Range
Per Person	Weddings, corporate events, formal dinners	$25-150+ per guest
Per Plate	Sit-down dinners with plated service	$40-200+ per plate
Buffet Style	Casual events, large gatherings	$15-75+ per person
Food Stations	Interactive events, receptions	$20-100+ per person
Drop-Off Only	Office meetings, casual parties	$10-40 per person