Guest List Template Word (with Dietary Restrictions)

A Guest List Template is a must-have tool for anyone organizing an event. Whether you're planning a wedding, birthday party, corporate dinner, or holiday gathering, this event planning checklist helps you manage RSVPs, dietary restrictions, seating arrangements, and gift tracking—all in one place.

✅ What Is a Guest List Template?

A guest list template is a structured document—often in spreadsheet or printable format—that allows you to record and monitor key details about your attendees. Common columns include:

• Guest Name: The full name of each invited attendee.
• RSVP Status: Tracks whether the guest has accepted, declined, or not responded.
• Dietary Restrictions: Notes any food allergies or special dietary needs.
• Table Number: Indicates the assigned seating for each guest.
• Gift Given: Records any gifts received from the guest for thank-you tracking.

This format ensures smooth coordination and personalized experiences for every guest.

Why Use a Guest List Template?

Using a guest list template streamlines your event planning by keeping all essential information in one place. It helps you stay organized, minimize last-minute stress, and personalize the experience for each guest. With accurate tracking of RSVPs, seating arrangements, and dietary needs, you can ensure smooth coordination and proper meal planning. Additionally, it allows you to monitor gifts received, making it easier to acknowledge your guests appropriately and avoid overlooking important details.

Sample Uses of a Guest List Template

Here’s how you can use this printable guest list effectively:

• 🎉 Wedding Guest List Planner: Track who’s attending, assign tables, and note gifts for thank-you cards.

• 🥂 Corporate Dinner Organizer: Ensure dietary needs are met and seating is optimized for networking.

• 🎂 Party Guest Organizer: Keep a list of confirmed guests and any allergies or preferences.

• 🎁 Gift Tracker for Events: Use the “Gift Given” column to manage thank-you notes post-event.

• 🍽️ Dietary Management Tool: Quickly identify guests with restrictions like vegetarian, gluten-free, or nut allergies.

Download or Customize Your Guest List Template

You can download and customize this guest list template in Word format. Most templates provided by New Orchards are available in PDF, Excel, or Microsoft Word format - all are free to use, print, or download.